SAP FICO Interview Questions and Answers 2014

Question.1   Explain ‘Sales Document Blocking’?

Answer: You may be required to block a specific sales document type from bather processing, when you want to block undesirable customaries. You can achieve this for specific customer or for a specific document type. You may also black it, in the customer master record, for a single sales area or for all the sales area attached to the customer. The blocking is done in customizing, by assigning blocking reasons to the sales document types. Then in the customer master record do the necessary document block.

Question.2  Can you ‘block’ a transaction for a material which is ‘Flagged for Deletion’?

Answer: When you set the ‘deletion flag’ for a material at the plant level, still you will be able to enter an order even though the system will ‘warn’ you that the material has been flagged for deletion. If you require blocking any transaction for a material, then you need to use the ‘Sales Status’ field In ‘Sales Organization View ‘Meal of the material master.

Question.3   Can items in a ‘Sales Order’ belong to different ‘Distribution Channels’?

Answer: No: The various items In a Sales Order should belong to a single distribution channel only. However, the various items in a delivery can belong to different distribution channels.

Question.4 Can the items in a ‘Billing Document’ belong to different ‘Distribution Channels’?

Answer: No: The various Items in a Billing Document should belong to a single distribution channel only.

Question.5   Differentiate between a ‘Sales Area’ and a ‘Sales Line’?

Answer: A Sales Area comprises of sales   organization, distribution channel and division whereas a Sales Line is the combination of sales organization and distribution channel.

Question.6 Can a ‘Sales Area’ belong to different Company Codes?

Answer: No: A Sales Area can belong b only one Company Code.

Question.7 What is the use of ‘Storage Location Rule’?

Answer: The Storage Location Rule assigned In the Delivery Document type determines the Storage Location, even when storage location is entered during delivery creation. This is based on the following rules:


MALA: Shipping Point/Plant/Storage condition

REM: Plant/Situation/Storage condition


Question.8   How to configure ‘Partner Determination Procedure’ in SD?

Answer: The Partner Determination Procedure is configured as outlined in the following

  • Create account group
  • Create and assign a number range to that account group
  • Create and assign the partner functions to the account group
  • Create a partner determination procedure
  • Assign the partner functions to partner determination procedure
  • Finally assign the partner determination procedure to the account group.

Question.9   Where to define ‘Unloading Points’ and ‘Goods Receiving Hours’?

Answer: The Unloading Points and the Goods Receiving Hours are defined in the Customer Master > General Data > Unloading Points tab.

Question.10   Where you will define ‘Terms of Payment’ for a customer?

Answer: The Terms of Payment for a specific customer is defined In the Customer Master > Company Code Data > Payment Transactions Tab, and also In the Billing Document Tab in Sales Area Data of the Customer Master.

Question.11   What functions are supported in SAP’s ‘Material Management (MM)’?

Answer:  The MM module of SAP supports the following functions:

  • MRP (Material Requirements Planning)
  • Procurement
  • Inventory Management
  • Inventory Valuation
  • Invoice Verification

Question.12   What is ‘MRP’?

Answer: MRP (Material Requirements Planning) is nothing but the determination of which materials are required, when and in what quantities, based on the current information and forecasts.

Question.13   Define ‘Plant’ in SAP.

Answer: The Plant in SAP can denote a manufacturing location, distribution centre or a warehouse. With a unique numbers identifying each of the plants, though these are all not financial entities they can still be linked to a Business Area. The Plant is the place where you normally valuate the inventory in SAP. The system, however, checks for the inventory either at the Plant or Plant/Storage London during an Order entry.

Question.14   Explain ‘Storage Location’ in SAP.

Answer: A sun-division of a plant, the Storage Location defines a location (or material which can be a warehouse, bin, or a storage area of raw materials / WIP / finished product you will manage the physical inventory, material movement. Picking, cycle counting etc at the storage location level. In Warehouse Management, the storage location is further subdivided.

Question.15   Explain. Purchasing Organizations in SAP?

Answer: This refers to the organizational structure In SAP which is responsible for procurement of materials

The Purchasing Organization Is the top-most organizational element In MM and this can take any one of the 3 forms like

(1) Cross-plant purchasing organizations (catering to more than one plant but within the same Company Code)

(2) Plant-specific purchasing organization with (relationship with the plant). And

(3) Cross-company code purchasing organization (catering to more than one Company Code).

Entrusted with the activity of negotiating the price, delivery conditions etc of materials from vendors, the Purchasing Organization can further be sub-divided into purchasing groups.

Question.16   Explain the ‘Purchasing Group’ concept in MM.

Answer: The Purchasing Groups carries out the actual activities of purchasing, and is assigned to a material in the material master. The activities of several purchasing organizations can be done by one purchasing group.

Question.17   Explain the ‘Valuation Area’ concept In MM.

Answer: The valuation of a material is done at the Valuation Area which can either be at

  • Company Code level or (2) plant level.

The level at which the valuation needs to happen is defined in the customizing. Note that once defined, you will not be able to Change it later.

When the valuation is at the Company Code level, then the valuation of a material is uniform across the plants attached to that Company Code. On the other hand, if the valuation is at the plant level, then the value of the material is plant-specific and will vary from one plant to another. If you are using PP (Production Planning)/ MRP In your company, then the valuation has necessarily to be at the plant level.

Question.18   what is a ‘Factory Calendar’?

Answer: A Factory Calendar is one which is country-specific with the list of public holidays (maintained via Holiday Calendar) and working days, which is Client-independent. The factory calendar helps in controlling goods issues / receipts. Each plant is assigned with a factory calendar, and the calendar must be activated (through CTS functionality’) before using the same.

Question.19   Explain how SD and MM are connected in SAP?

Answer: The goods/ services form a plant can be said by one or more safes organizations. It is also possible a single sales organizations sales goods/services for several plants. When the sales organization sells for more than one plant belonging to one or more Company Codes, then this becomes the inter-company sales, and will require you to make some special configurations in the system. A sales organization, attached to a Company Code, is further divided into distribution channel and divisions in SD. A division typically represents a product line, and is assigns to a material in the material master.